Privacy Policy for www.herbertbakerheritagetrust.org

1. Introduction

The Herbert Baker Heritage Trust is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, subscribe to our communications, or become a member.

By using this website, you agree to the practices described in this policy.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide, including:

• Name

• Email address

• Postal address (where relevant, e.g. membership or events)

• Phone number (if provided)

• Any additional information you choose to share (e.g. enquiries, submitted content)

This information may be collected when you:

• Contact us via forms or email

• Subscribe to our newsletter

• Purchase or register for membership

• Submit content (e.g. stories, images)

2.2 Membership Information

When you become a member, we may collect and process additional information necessary to manage your membership, including:

• Membership level and status

• Payment confirmation details (processed securely via third-party providers)

• Communication preferences

We use this information to:

• Administer your membership

• Provide relevant updates and benefits

• Maintain accurate records

2.3. Automatically Collected Information

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

• Information about your browser, network and device

• Web pages you visited prior to coming to this website

• Web pages you view while on this website

• Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyses the data in a de-personalised form.

2.4 Fonts

This website serves font files from and renders fonts using Google Fonts and Adobe Fonts. To properly display this site to you, these third parties may receive personal information about you, including:

• Information about your browser, network, or device

• Information about this site and the page you’re viewing on it

• Your IP address

3. How We use your information

We employ your data for various purposes, including:

3.1. Providing and Enhancing Services

We use your personal information to deliver the services you request and continually enhance your experience on this website.

3.1 Providing and Improving Services

To operate the website, manage memberships, and improve user experience.

3.2 Communication

To respond to enquiries and send relevant updates, including newsletters, membership information, and events (only where you have given consent).

3.3 Membership Administration

To manage your membership, including confirmations, renewals, and member communications.

3.4 Personalisation

To tailor content and communications where appropriate.

3.4. Analytics

This website collects personal data to power our site analytics, including:

- Information about your browser, network, and device

- Web pages you visited prior to coming to this website

- Your IP address

This information may also include details about your use of this website, including:

- Clicks

- Internal links

- Pages visited

- Scrolling

- Searches

- Timestamps

We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

4. Lawful Basis for Processing

Under UK GDPR, we process your data on the following bases:

• Consent - for email communications and newsletters

• Contract - where processing is necessary to provide membership

• Legitimate interests - for improving our website and services

5.Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

These necessary and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.

These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.

6.Sharing of Information

We do not sell, trade, or transfer your personal information to third parties without your consent. We may share your information with trusted third parties who support our operations (such as website hosting, payment processors, or email platforms), under strict confidentiality and data protection obligations.

7. Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purpose it was collected for

• Comply with legal or regulatory obligations

• Maintain membership records where applicable

You may request deletion of your data at any time (see Section 8).

8.Your Rights

8.1.Access

You have the right to access any personal information we hold about you. Feel free to contact us for a copy of your data.

8.2. Correction

If you believe the personal information we hold about you is inaccurate or incomplete, you can request corrections.

8.3. Deletion

You can request the deletion of your personal information.

8.4. Objection

You have the right to object to the processing of your personal information for certain purposes, such as direct marketing.

8.5. Data Portability

You can request your personal information in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at: info@herbertbaker.com

You also have the right to lodge a complaint with the Information Commissioner's Office.

9.Changes to this Privacy Policy

We may periodically update this Privacy Policy to reflect changes in our practices or for legal reasons. Significant changes will be communicated by posting the revised Privacy Policy on this website.

8.Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or my data practices, please contact us at info@herbertbaker.com.

This Privacy Policy was last updated on 07 April 2026.